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BS ISO 19475:2021

BS ISO 19475:2021

$142.49

Document management. Minimum requirements for the storage of documents

Published By Publication Date Number of Pages
BSI 2021 24
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This document specifies the minimum requirements necessary to maintain the authenticity, integrity and readability of documents managed by an electronic document management system. Clarifying the methods and procedures for appropriately handling electronic documents promotes the usability of the documents, in both a legal and business context.

This document expresses a general business process as a document handling process. The document handling processes include receiving, processing and delivering the documents as follows:

  1. approving the receipt of a document in a manner that is appropriate for a work process;

  2. storing the formal document in the work process environment;

  3. delivery of the document to another organization.

This document establishes the controls for execution of the work processes while maintaining the authenticity and integrity of the document received.

This document establishes the policies for the storage of documents used as part of the work process. It also details the controls for performing the receipt and conversion process appropriately.

PDF Catalog

PDF Pages PDF Title
2 National foreword
6 Foreword
7 Introduction
9 1 Scope
2 Normative references
3 Terms and definitions
10 4 General
4.1 Policy
11 4.2 Document types
12 4.3 Controlling a received and delivered document
4.4 Risks in document handling and measures
4.4.1 Receipt and conversion
4.4.2 Recipient and delivery
13 5 Receipt and approval
5.1 Requirements
5.2 Controls for receipt
5.3 Controls for approval
5.4 Document to be used at processing
14 5.5 Preserving the receiving and approved context
6 Delivery
6.1 Requirements
6.2 Controls for the delivery process
15 6.3 Controls for the recipient process
6.4 Preservation of the delivery context
16 6.5 Monitoring of the delivered document
7 Storage
17 Annex A (informative) Requirements for EDMS/ECM
19 Annex B (informative) Approval processes
21 Annex C (informative) Delivery – Format of the document to be delivered
23 Bibliography

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BS ISO 19475:2021
$142.49